Top 10 New Trends in Document Management Systems

Attention Accounts Payable Managers and CFOs: Keep these new document management trends on your radar. These new trends could greatly benefit your organization by doubling productivity with information movement in key company areas and potentially double user efficiency.

The following are next generation top 10 trends defining document management:

1. Automation, automation, automation: Automatically route invoices; automatically process batch imports; and automatically import data into your general ledger.
2. Accuracy: Data entry will virtually disappear and accuracy will increase when using Optical Character Recognition (OCR) tools.
3. Cloud and Mobility: Your phone is quickly replacing your desktop and laptop. Mobile apps for expenses now integrate seamlessly with content management systems. Information is readily available from anywhere.
4. Content Management: Document management is a thing of the past. Content management encompasses all forms of communication, not just paper. Just about anything can be stored and retrieved from your database, including pictures, video, speech files, recordings, film clips, etc.
5. New Additions to the C-Suite: IT Officers will be entering the boardroom as Chief Data Officers (CDO) and Chief Experience Officers (CXO), as the governing of data and overall experience becomes more and more integral to business operations.
6. OCR (Optical Character Recognition): Type once or not at all. Electronically convert images with typed, handwritten or printed text into machine-encoded text. OCR is here and extremely accurate.
7. Platform Integration: Integration with other computer systems is history. Expect a merging of document, content and management systems. Large quantity of data flows back and forth among what used to be machines that could not talk to each other. They are all on the same format now.
8. Scan Docs with Your Mobile: Your phone is your scanner. Not only can you make a copy/pdf with a picture shot on your camera phone, but it has OCR tools it as well.
9. Voice Navigation: Stay tuned for system advances that make it possible to navigate via voice command.
10. Web-Based Software: Access your software via a browser and become device independent. Your IT department will be cheering, as there is no need to install more clients onto your local machine.

These and other trends are behind the accelerated adoption of paperless environments. Look for these trends in your search for a more efficient and advanced document management system. Should you have any questions regarding a system upgrade, please contact me at (805) 963-7811 or rpreston@bpw.com, and I will provide you with information on our doc-link product and service.